Information Organisation


Cataloguing and Library Collection Management

In my position as Librarian at Southside Christian College, I regularly catalogued new resources. Whilst importing many MARC records, using Z39.50 technology, there is still an occasional need for original cataloguing. My training in the use of AACR2, the Dewey Decimal Classification system, and subject classification was extremely valuable on those occasions.

Maintaining a library catalogue requires, however, considerably more than simply adding new catalogue records. Authority maintenance is a vital, and often neglected, task. The ILMS used, Access-It Library, facilitated authority maintenance by allowing the merging of headings and selective identification of both unused headings (which can then be deleted) and duplicate headings (which can be merged or otherwise edited).

Regular weeding of the collection, annual stocktakes, maintenance of the borrower files, and management of overdue and reserved items were all tasks I regularly performed.

Case Study – Implementation of an Electronic Records Management System

As group assignment for ITN319 (Records Systems), I was involved in producing a case study on the implementation of an electronic records management system at the Department of Primary Industries. The Public Records Act 2002 requires all State Government departments to implement an electronic recordkeeping solution – a lengthy and complex process. Effective records management hinges on basic information organisation skills, with the structure of specific functional thesauri bearing a striking similarity to subject classification schemes.

Craft Group Membership Database

Between 1996 and 2007 I created and maintained a membership database, using Microsoft Access, for Gateway Craft Group. This was used to manage membership records, generate mailing labels, record discounts offered to members by various craft retailers, record details of classes taught and crèche enrolments.